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ARTICLE I - IDENTIFICATION
Section 1. Name: The name of the organization shall be the Acadiana Society for Human Resource Management.
Section 2. National Affiliation. The Acadiana Society for Human Resource Management. (hereinafter referred to as Chapter”, shall be affiliated with the Society for Human Resource Management (SHRM), formerly known as the American Society For Personnel Administration (ASPA), (herein after referred to as “SHRM”).
ARTICLE II - PURPOSES
Section 1. The purpose of the Chapter shall be as follows: - To encourage the professionalism in the Human Resources field
- To raise the standards of Performance in all phases of Human Resource Management
- To encourage adherence to SHRM'S Code of Ethics.
- To provide opportunities for exchange of information and cooperative research among members.
ARTICLE III - MEMBERSHIP
Section 1. Regular Members: Membership shall be confined to those Persons engaged in Human Resource activities at the professional or managerial level and who devote at least 50% of their time in administration of Human Resources functions. - Typical professional titles might include: Human Resource Director, Human Resource Assistant Director, Human Resource Manager, or Specialist in one area of Human Resources.
- Faculty members holding an assistant, associate or full professional rank in Human Resources at an accredited college or university may be eligible for regular membership.
- Regular members enjoy all rights to membership; to vote, serve on and chair committees, and to hold office as Director or Officer. Succession to membership is not Permissible.
Section 2. Associate Members. Persons outside the foregoing category who demonstrate to the Satisfaction of the Board of Directors a direct involvement in Human Resources administration may be eligible for Associate Membership. - Typical titles might include: Administrative Assistant, Personnel or Payroll Secretary, Personnel Clerk.
- Persons not qualifying as a regular member and providing Human Resource Services to other organizations for a fee, may be considered for Associate Membership only.
- Only one owner/ employee for each company/ organization may apply for Associate Membership.
- Succession membership is not permissible.
- Associate members may vote and serve on and chair committees, but may hold office only when no regular member is able or willing to hold the office in question.
- New Associate members must by sponsored by a regular member in good standing.
- Dues for Associate Members shall be the same as for Regular Members and shall include membership in the Chapter only.
- Associate membership shall not exceed 20% of the total membership.
- Regular members not presently active in the practice of Human Resources but who intend to return to the profession may retain associate membership on the Chapter.
Section 3. Honorary Members: Any member in good standing at the time of retirement from any firm, organization, or institution may be elected to Honorary Membership in the Chapter by vote of the Board of Directors. - Honorary members shall be entitled to full membership without the payment of dues, but may not vote or hold office.
Section 4. Application for membership: Application for membership shall be made in writing on a form provided by the Chapter.
Section 5. Membership Approval: All memberships must be approved by the Board of Directors.
Section 6. Composition of Membership: Total membership of the Chapter shall consist of no less than a majority of regular members. However, no Associate Member shall lose membership status or be denied renewal of their membership if the loss of regular members should cause the regular membership to fall below the majority requirement.
Section 7. Termination of Membership: Membership in the Chapter may be terminated for good cause by a two-thirds vote of the Board of Directors. Membership shall be terminated automatically for non-payment of annual dues.
Section 8. Annual Dues: Annual Dues Shall become Payable on January 1st of each year. The amount of dues shall be determined each year by the Board of Directors prior to the due date. The membership shall be notified thereof. - Dues shall include membership in the Chapter and monthly luncheons.
- Dues for a faculty member who is responsible for coordinating the University relations program may be wavered by a two-thirds vote of the board of directors.
ARTICLE IV - MEETINGS
Section 1. Regular or Special Meetings: Meetings shall be held monthly at such times and places as the Board of Directors may designate. - A. Meetings may be omitted by a resolution of the Board of Directors, except that a minimum of nine (9) meetings must be held in any calendar year.
Section 2. Notice of Meetings: Sufficient notice shall be sent to all members prior to each meeting.
Section 3. Quorum: Twenty-five percent (25%) of the current roster of voting members shall constitute a quorum. Such quorum may, by majority vote of the voting members present, transact any business which may properly be brought before the body, except as otherwise provided in these by-laws.
Section 4. Guest: Attendance by guest who are eligible for membership as defined herein, may not exceed two meetings without their submission of a written application for membership.
Section 5. Restrictions: Solicitations for purposes other than Chapter activities shall not be Permitted at meetings. Failure to comply will be cause for termination of membership following Board review of a complaint.
Section 6. Registration Fee: Registration fees for each meeting shall be set by the Board of Directors. Registration fees for special guests of speakers may be waived by the board.
ARTICLE V- ELECTIONS AND BALLOTING
Section 1. Nominations: Election of officers and directors shall be conducted by ballot in accordance with the procedures outlined. - No later than October meeting each year, the Nominating Committee, composed of the President-Elect, Immediate Past-President and no less than two (2) other non-board members of the Chapter shall prepare and submit to the President its list of nominees who have accepted nomination for the offices and board positions to be filled.
- The nominees shall be presented to the membership in the notice of the November meeting, and their names placed in nomination by the Nominating Committee.
- Additional nominations may be made from the floor. All nominations from the floor must be accompanied by prior acceptance of the nomination by the nominee either by voice or in writing.
- The position of President shall be filled by the President-Elect by affirmation by the Chapter rather than election.
Section 2. Elections: - Acclamation: If there are no nominations from the floor, the election of the slate presented by the nominating committee shall be elected by acclamation.
- Balloting: Balloting will be by mail if additional nominations are made from the floor.
- Votes Required: Each officer and director shall be elected on the basis of a majority of votes cast for that office.
- Tie Votes: In the event a tie vote occurs during an election, the tie shall be broken by balloting at the next called regular meeting.
Section 3. Referendum and Other Mail Balloting: The board of directors may submit any matter of Chapter business to the voting membership for resolution by mail ballot.
ARTICLE VI- BOARD OF DIRECTORS
Section 1. Number: The following shall be member of the board of directors: President, President- Elect, Vice-President, Secretary, Treasurer, Immediate Past-President, and one board member- at-large.
Section 2. Qualifications: All candidates for the board of directors must be qualified regular members of the Chapter in good standing at the time of nomination or appointment.
Section 3. Election/Term of Office: All elected directors shall be chosen as provided in these by-laws. Each elected director shall assume office in January of the year of his/her election and shall hold office for one year or until his/her death, resignation, or removal.
Section 4. Vacancies: Any vacancy on the board shall be filled for the unexpired term by vote of a majority of the board in attendance at any regularly constituted meeting.
Section 5. Quorum: A majority of the total board membership shall constitute a quorum for the transaction of business. The act of a majority of the directors present at any meeting at which there is a quorum shall be the act of the board.
ARTICLE VII- DUTIES AND RESPONSIBILITIES
Section 1. President: The president is an elected officer and serves a one year term as the Chapter's chief executive officer. Responsibilities of this office shall include: - Conduct the business of the Chapter in accordance with the chapter by-laws and serve as chairperson of the board of directors.
- Preside at all business sessions.
- Appoint all committees, taking into consideration the recommendations of the board of directors.
- Serve as the chief Spokesperson for the Chapter on all issues pertinent to the profession of personnel administration. In this regard, the President shall keep the board of directors advised of statements relating to such matters for their information.
- Represent the Chapter and profession among the Chapter's members, the general public, and other professional organizations.
- Maintain contact with the general membership of the Chapter.
- Represent the Chapter at the SHRM National Conference and report on Chapter activities.
Section 2. President- Elect: The President-Elect is an elected officer of the Chapter who serves one year term as the officer first in succession to the presidency. Responsibilities of this office shall include: - Serve as a Vice President of the Chapter for corporate and legal purposes.
- Serve as the acting President of the Chapter for the unexpired portion of the President's term in event of a vacancy in the presidency.
- Perform specific assignments delegated by the President.
- Familiarize himself/herself with the Chapter's committees structure and begin to develop the composition of the following year's committees which will ensure that appointments are made at an early date in order that the various charges to the committees can be accomplished in a timely and effective manner.
- Serve as program chairperson for the Chapter and shall be responsible for promoting Chapter meetings.
Section 3. Vice President: The Vice President shall be an elected officer who serves a one year term as the officer next in rank to the President-Elect. Responsibilities of this office shall include: - A. Serve as Acting President of the Chapter in the absence or incapacity of both the President and President-Elect.
- B. Serve as membership committee chairperson.
- C. Maintain accurate and up-to-date membership records to aid in the development of a membership directory and mailing lists.
Section 4. Secretary: The Secretary of the Chapter is an elected officer who serves a one year term as the Chapter's official recording officer. Responsibilities of this office shall include: - Keep all Chapter records, reports, membership lists and minutes of all meetings as the Chapter's official recording officer.
- Assist the President of the Chapter in developing meeting agendas.
- Assist the President in notifying each Chapter member of Chapter meeting. The meeting notice should be complete in detail as to the time, place, and purpose of the meeting.
- Maintain an official book of minutes of all chapter meetings which can be passed along to future secretaries.
Section 5. Treasurer: The Treasurer of the Chapter is an elected officer who serves a one year term as the Chapter's financial officer. Responsibilities of this office include: - Execute the financial transactions of the Chapter.
- Bill members, collect and deposit membership dues and other income in a commercial bank account.
- Maintain accurate records of such deposits in order to be ready at anytime to present a report of the Chapter's financial status.
- Prepare financial reports and provide copies for auditing committee in conducting the year end audit.
- . Assist in the development of a reasonable budget for the chapter and safeguard that the budget is adhered to throughout the year.
- Pay all bills approved by the board of directors or appropriate committee chairpersons and keep accurate records of these disbursements.
Section 6. Immediate Past President: The Past Presidency is an office which is automatically assumed upon conclusion of the term of office as President of the Chapter. A. The Immediate Past President shall have the general responsibility of assisting the President, officers, and board members in carrying out the business of the Chapter.
Section 7. Board Member-At-Large: The board member-at-large serves in an advisory capacity to the Chapter officers. The President may appoint the board member-at-large to chair various committees not otherwise specifically assigned herein.
ARTICLE IX- PARLIAMENTARY PROCEDURE
Section 1. All parliamentary procedures shall be governed by Robert's Rules of Order unless otherwise specified in these by-laws.
ARTICLE X- AMENDMENTS OF BY-LAWS
Section 1. The by-laws may be amended by a two-thirds affirmative vote of the members present at any meeting of the Chapter, provided that notice of the proposed amendment is published and distributed to all members at least two weeks prior to such meeting.
ARTICLE XI- DISSOLUTION
Section 1. In the event of the dissolution or liquidation of this organization, any surplus funds, in excess of the current outstanding liabilities shall be transferred and delivered to the Society For Human Resource Management (SHRM), provided that it has tax exempt status under existing United States Internal Revenue Codes and Regulations. In event it cannot or will not accept the funds, they shall be disbursed to any religious, charitable, scientific, or educational institution having tax exempt status and as may be designated by the Board of Directors.
Section 2. In no event shall any of the funds be disbursed to the members of the association upon final liquidation.
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Contact ASHRM
P.O. Box 51442 Lafayette, Louisiana 70502-2524
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